Payroll and Attendance management
O2berp has an Integrated platform with Human Resources and Payroll. Integrating human resources and payroll can reduce paperwork, allows automatic updating and reduce difficulty in providing consolidated reports. Our Hr Payroll module handles everything required to compute HR salary slips, the taxes to pay, etc. You can manage your company's payroll by using this HR payroll module. Here We are going to discuss the basic payslip creation and make a salary rule to deduct Unpaid leaves from payslip.
Install Payroll, leaves add-ons. Employees can request leaves according to types specified. Unpaid leave is a type of leave which is in the category of deductions in payroll rules. If Unpaid leaves are approved by manager then while creating payslip of the current employee, it should be deducted.
Our Payroll system is also integrated with the Accounting module, where after generating and confirming payslip will create a journal entry on Accounts. This can be further processed by an account adviser or manager. These payslips can be exported as pdf and officer or managers can analyze the reports that are provided by our system.
To generate a payslip for the employee, first, we have to set up the contract with salary structure. The salary structure is the record of the set of rules and these structures can be inheritor utilize for other contracts. The salary structure can be included with one or more salary rules, which these rules specify the actual computation needs to be done while generating payslip. These configurations can be done under the payroll settings. Using salary structure, salary rules menu, you can create structures and rules.
Our HR Payroll Management also supports the generation of payslip as batches. So we can include one or more employees or category wise batches. The mass creation of payslip for a group of employees can be achieved. let’s understand how it works?
Employees with active contracts are valid to generate pay slips. Contracts can be accessed under Employees main menu.
Here in contracts, we specify the salary structure, Basic Wage, Duration, Working Schedule and Scheduled pay. For accounting part, we can select the salary Journal, which is a mandatory field on the payslip. After filling Contract form, we can see the status as running which means this is active. That can be done through clicking on the status button on the header.
- Salary Structure:
Salary structure is the collection of a set of some rules which can be used for computing the payslip. We can use a single structure for particular departments, or for other categories. Salary structures can be inherited so we can use extra rules for particular employees.
The base structure includes the basic, Gross, Unpaid and Net salary rules and the marketing executive structure has House Rent Allowance, Conveyance Allowance, Professional Tax, and Provident Fund. These are all of the different categories of the rule that is included in computations.
- Salary Rules:
The set of rules which define the computation of salary amount of different category. That can be of Basic, Allowance, Deduction, Gross, Net. We can specify here the sequence of the rule to be displayed on the payslip, unique code, that can be used for future calculations.
If an employee is under a running contract then we can generate payslip for those employees and hence the payslip will be calculated according to the selected salary structure in the contract. After generating payslip it can be exported as pdf and that can be of rule wise report and simple payslip report. Managers/Officers can approve payslip and while confirming payslip will generate its related journal entry on accounts. These can be further used for payment by account advisor or manager. To integrate payslip with Accounts module we have to enable under configurations.
- Payslip Batches:
We can generate payslip for a batch of employees. That is enabled under the Payslips batches menu. You can create payslip as batches using this feature. Use Generate Payslip button for selecting multiple employees and use Generate Button to create payslip for selected employees.